1 · Purpose
This policy establishes the requirements for records management policy within the CAO-300 Privacy. It gives effect, in a single harmonised instrument, to the control objectives upon which recognised standards converge for this area.
2 · Scope
This policy applies to all information, systems, services, personnel and third parties within the scope of the management system.
3 · Policy statements
3.x · CAO-360 Policy Controls
The organisation shall establish, implement and maintain a coherent and effective approach to records management, giving effect to the organisational control objectives set out below.
3.1 · CAO-361 Records of Processing
The organisation shall establish, implement and maintain effective Records of Processing, giving effect to the organisational controls set out below.
3.1.x · CAO-361 Organisational Controls
Essential taster — a preview of the Professional depth for this high-density control area.
3.2 · CAO-362 Records Retention and Documentation
The organisation shall establish, implement and maintain effective Records Retention and Documentation, giving effect to the organisational controls set out below.
3.2.x · CAO-362 Organisational Controls
Essential taster — a preview of the Professional depth for this high-density control area.
4 · Roles & responsibilities
- Governing body — approves this policy and oversees its effectiveness.
- Executive management — allocates resources and assigns control ownership.
- Control owners — implement, operate and evidence the controls in their area.
- All personnel & third parties — comply with this policy within their role.
5 · Compliance, monitoring & review
Compliance with this policy is mandatory. This policy is reviewed at least annually, or upon significant change to the threat, regulatory or technological environment. Exceptions require documented risk acceptance by the accountable owner.